Six weeks
ago, I told my team something bold:
👉
“If AI isn’t doing 92% of your work, you’re going to be left behind.”
That
statement shocked a few people at first, but once they saw how AI could be
integrated into daily workflows, everything changed. Today, AI has become our
most valuable team member.
In this
post, I’ll show you step-by-step how we implemented AI to handle 92% of the
work—while keeping the most important 8% fully human.
Why 92%?
The number
isn’t random. In most workflows, about 90–95% of tasks are repetitive,
research-heavy, or can be systematized. AI can handle these effectively and
consistently.
The
remaining ~8% requires human judgment, creativity, emotional intelligence, and
vision. That’s the part no machine can replace.
The goal
isn’t to replace humans—it’s to free them to focus on higher-value decisions.
Step 1: Get ChatGPT Plus/Pro
Yes, the
free version works, but the paid plans unlock:
- Faster responses
- More advanced reasoning
- Access to custom GPTs and
memory
- Better handling of large
context
If you’re
serious about scaling your productivity, the upgrade is worth it.
Step 2: Create Your Master Prompt
This is
your AI onboarding document.
Tell AI
something like:
“I’m [your role] at [company type]. Create a master prompt for me. Ask me
every question you need to fully understand my role, company, and goals.”
Spend
30–45 minutes answering.
- Save it as a PDF.
- Upload it to every new chat.
Now,
instead of starting from scratch every time, AI understands who you are and
what you’re trying to achieve.
Step 3: Build System Prompts
- A master prompt tells AI who
you are.
- A system prompt tells AI how
to work.
The
process:
- Ask AI to generate an output
(email, report, ad copy, strategy draft).
- Refine until the result is
perfect (usually 3–6 rounds).
- Then ask: “Write the system
prompt that would have produced this output.”
Save it.
That’s your intellectual property. You can reuse it endlessly.
Step 4: Use Project Folders
Think of
these as digital “rooms” for each major area of your business or life.
Inside
each folder:
- Your master prompt
- Relevant documents, notes, and
past outputs
- Saved system prompts
Every new
conversation builds on context instead of starting fresh. Teams can share
folders for instant knowledge transfer.
I use this
not just for business strategy and operations, but even for personal planning
like family finance and health tracking.
Step 5: Set Custom Instructions
This step
makes AI feel like a real assistant who “remembers” your preferences.
Go to: Settings
→ Personalization →
Custom Instructions
Here’s
what to set:
- Communication style (short,
bullet points, no fluff)
- Words/phrases to avoid
(“delve,” “moreover,” overly academic language)
- Default tone and formatting
preferences
Now, you
don’t need to repeat yourself every time.
Step 6: Turn Everything into Custom GPTs
Think of
these as your “AI employees.”
- Take your best system prompts
- Turn them into Custom GPTs for
repeatable tasks
- Share them with your team
- Update once → everyone benefits
Examples:
- Email writing assistant
- Financial analysis bot
- SOP creator
- Content marketer
- Hiring support
Now, your
business has specialized AI workers available 24/7.
Step 7: Refine and Improve
AI can
help you use AI better.
Ask it to:
- Rewrite your master prompt
- Suggest better system prompts
- Improve your instructions
- Optimize workflows you didn’t
even think of
The more
you use it, the better it gets at helping you.
What 92% Actually Looks Like
Here’s how
it breaks down in real life:
- Content: AI does research,
outlines, and first drafts. You add voice and edit.
- Operations: AI creates SOPs,
analyzes processes, and suggests improvements. You decide.
- Finance: AI analyzes reports,
builds models, and finds insights. You make the calls.
- Strategy: AI processes info
and suggests options. You choose direction.
And the human
8%?
🎯
Vision
🎨
Taste & creativity
✅
Final decisions
💡
Emotional intelligence
That’s the
part that makes leaders irreplaceable.
Final
Thoughts
When I
first introduced this idea, my team thought AI was just “kind of helpful.”
Now they
call it our most valuable employee.
And here’s
the best part—it never takes a vacation, never gets tired, and keeps improving
as we teach it.
If AI can
do 92% of our work, it can do the same for yours.
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